{"id":24215,"date":"2022-12-01T11:14:27","date_gmt":"2022-12-01T10:14:27","guid":{"rendered":"https:\/\/biblus.accasoftware.com\/en\/?p=24215"},"modified":"2023-03-28T17:32:13","modified_gmt":"2023-03-28T15:32:13","slug":"work-order-what-it-is-and-the-6-steps-to-create-it","status":"publish","type":"post","link":"https:\/\/biblus.accasoftware.com\/en\/work-order-what-it-is-and-the-6-steps-to-create-it\/","title":{"rendered":"What is a Work Order? 6 steps to create it"},"content":{"rendered":"

What is a work order? It is a document that provides the information necessary to perform a maintenance intervention.<\/p>\n

<\/p>\n

Work orders (WO)<\/strong> are the key elements of all maintenance operations. They allow to schedule any maintenance or repair operation, track progress and ensure the proper functioning of the company.<\/p>\n

If you are in charge of facility management<\/a> processes, work orders are indispensable in your work and you need to find the best way to manage them.For this reason, I recommend that you try the demo version of a facility management software<\/a> capable of automatically generating a work order and digitizing all the workflow connected to it.<\/p>\n

But does managing a work order actually mean? In this article, we will explore all the main features and find out in detail how to generate a good work order.<\/p>\n

What is a maintenance work order?<\/h2>\n

A maintenance work order<\/strong> is a formal document written with the purpose of specifying the execution of a certain maintenance work, addressed to a member or a work team.<\/p>\n

They are a valid support tool for everyone, from maintenance managers to technicians, because they allow you to organize, prioritize, track and complete all the key activities.<\/p>\n

Types of Work Orders<\/h3>\n

There are different types of maintenance work orders<\/strong>:<\/p>\n

    \n
  1. general work order;<\/li>\n
  2. preventive maintenance work order;<\/li>\n
  3. inspection work order;<\/li>\n
  4. emergency work order;<\/li>\n
  5. corrective maintenance work order.<\/li>\n<\/ol>\n

    A work order often originates from work requests<\/strong>, used by staff to inform technicians of any maintenance work to be carried out. They will be examined by a manager who will analyse the problem, identify the priority and then plan and assign any activities to be carried out.<\/p>\n

    We can use a progressive scheme to standardize all the necessary steps.<\/p>\n

    \"Flowchart

    Flowchart of a typical maintenance Work Order<\/p><\/div>\n

    Work order workflow: 6 essential steps to follow<\/h2>\n

    Depending on the characteristics of the company and the customers’ needs, there are several ways to create a work order. To perform your work as efficiently as possible along with acquire, share and use work orders, you will need the 6 steps below:<\/p>\n

      \n
    1. identify the activity<\/strong>: understanding in detail the problem and the work required allows you to have greater awareness of the actions to be carried out;<\/li>\n
    2. prioritisation<\/strong>: depending on the importance of the work, it is important to organise and plan individual activities;<\/li>\n
    3. consider the necessary resources<\/strong>: estimate tools, equipment, materials;<\/li>\n
    4. detail all the specifications<\/strong>: provide the most important information such as the contacts of the reference users, the job description, the times and deadlines;<\/li>\n
    5. assign the work order<\/strong>: identify the most suitable maintenance technician to carry out that work;<\/li>\n
    6. collect and retain all documentation<\/strong>: all work orders must always be available and easily searchable. Therefore, digital work orders are important to replace paper documents, which are difficult to organize and maintain.<\/li>\n<\/ol>\n

      What should a work order contain?<\/h2>\n

      A work order should include information related to:<\/p>\n