{"id":25836,"date":"2023-04-03T16:57:41","date_gmt":"2023-04-03T14:57:41","guid":{"rendered":"https:\/\/biblus.accasoftware.com\/en\/?p=25836"},"modified":"2023-04-03T16:57:41","modified_gmt":"2023-04-03T14:57:41","slug":"maintenance-workflow-what-is-it","status":"publish","type":"post","link":"https:\/\/biblus.accasoftware.com\/en\/maintenance-workflow-what-is-it\/","title":{"rendered":"Maintenance workflow what is it and what are its advantages?"},"content":{"rendered":"<p class=\"sommario\">The maintenance workflow plans the intervention activities ensuring a better performance of the process. Find out what is it and what the benefits are.<\/p>\n<p><!--more--><\/p>\n<p>If you are a professional in the AECO sector, you know that planning is the first essential step for the success of each process.<\/p>\n<p>The maintenance phase is no different and organizing maintenance interventions through specific <a class=\"textualLink_usbim-maint\" href=\"https:\/\/www.accasoftware.com\/en\/facility-management-software\" target=\"_blank\" rel=\"noopener\">facility management software<\/a>. Beside, graphic <strong>workflows<\/strong> gives advantages for operators and for the entire maintenance phase of the asset.<\/p>\n<p>Let&#8217;s see together and in more detail what is a <em>maintenance workflow<\/em> and what are the <strong>6 main benefits it entails<\/strong>.<\/p>\n<h2 id=\"what-is-the-maintenance-workflow\">What is the maintenance workflow?<\/h2>\n<p>The maintenance workflow is the process that <strong>plans the activities flow<\/strong> that constitute the maintenance intervention.<\/p>\n<p>There are multiple reason for which it is preferable to draw up a <em>maintenance workflow<\/em>, for example:<\/p>\n<ul>\n<li>allow all maintenance operators to <strong>prepare adequately<\/strong> in relation to they role in the process;<\/li>\n<li>check that all the <strong>equipment and replacements <\/strong>necessary for the intervention are available;<\/li>\n<li>study the activities to caring out <strong> and create an accurate time schedule<\/strong> and the analysis of the necessary\/available budget;<\/li>\n<li>ensure the <strong>shortest possible downtime<\/strong> of the asset.<\/li>\n<\/ul>\n<p>The typical maintenance workflow process is represented in the following image:<\/p>\n<div id=\"attachment_17922\" style=\"width: 810px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-17922\" class=\"size-full wp-image-17922\" src=\"https:\/\/biblus.accasoftware.com\/en\/wp-content\/uploads\/sites\/2\/2023\/03\/Maintenance-Workflow.jpg\" alt=\"Maintenance Workflow\" width=\"800\" height=\"436\" \/><p id=\"caption-attachment-17922\" class=\"wp-caption-text\">Maintenance Workflow<\/p><\/div>\n<p>For example, suppose that the <em>reliability engineer<\/em> receives the results of some sampling. studying these sample become clear that is necessary a maintenance intervention. At this point, the workflow start:<\/p>\n<ul>\n<li>the professional in charge of maintenance starts the intervention, establishing times and executive details;<\/li>\n<li>He checks the availability of the equipment and the stock of the pieces necessary to carry out the intervention. He also verify the minimum downtime necessary and the availability of technicians;<\/li>\n<li>the maintenance manager entitle a technician for the intervention;<\/li>\n<li>the technician analyzes the intervention in detail, checking the necessary replacements and equipment;<\/li>\n<li>after the intervention the technician give an account of the replacements used, fill in and signs the relative documentation;<\/li>\n<li>the supervisor examines the work, countersigns the documentation and returns the work order to<em> the maintenance planner<\/em>;<\/li>\n<li>the <em>maintenance planner<\/em> updates the activity in the maintenance system and restores the frequency of the intervention in question.<\/li>\n<\/ul>\n<div id=\"attachment_69704\" style=\"width: 810px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-69704\" class=\"wp-image-69704 size-full\" title=\"Computerized maintenance management system (CMMS)\" src=\"https:\/\/biblus.accasoftware.com\/en\/wp-content\/uploads\/sites\/2\/2023\/03\/Computerized-maintenance-management-system.jpg\" alt=\"Computerized maintenance management system (CMMS)\" width=\"800\" height=\"643\" \/><p id=\"caption-attachment-69704\" class=\"wp-caption-text\">Computerized maintenance management system (CMMS)<\/p><\/div>\n<h2 id=\"what-are-the-6-main-benefits-of-maintenance-workflow\">What are the 6 main benefits of maintenance workflow?<\/h2>\n<p>The maintenance workflows and the consequent production of flowcharts is clearly important but let&#8217;s see together what are the 6 main advantages:<\/p>\n<ol>\n<li><strong>business process optimization,<\/strong> over time maintenance approaches change because the evolution of technologies, materials and so on. Therefore, monitoring and mapping maintenance interventions allows you to:\n<ul>\n<li>determine how and which activities to perfect ;<\/li>\n<li>create a graphic representation making the process less abstract and highlighting unnecessary activities and steps;<\/li>\n<li>identify malfunctions and bottlenecks in the maintenance workflow.<\/li>\n<\/ul>\n<\/li>\n<li><strong>workflow clarify<\/strong>: the realization of the maintenance workflow in the form of diagrams helps to understand the sequence of events, their purpose and the duration;<\/li>\n<li><strong>roles clarity<\/strong>: understanding perfectly the role in the maintenance process is essential for its correct execution. Mapping the maintenance workflows helps precisely in the correct interpretation of tasks and responsibilities;<\/li>\n<li><strong>internal audit<\/strong>: checking the correctness of processes and compliance with regulations is simpler and more effective when representing the maintenance processes as diagrams;<\/li>\n<li><strong>identification of discrepancies and liability<\/strong>: thanks to the mapping of the maintenance workflow it will be faster to determine if there is a regulatory violation. Moreover, it is possible to identify stage of the process and those responsible for the issue;<\/li>\n<li><strong>staff training improvement<\/strong>: maintenance workflow diagrams help to identify where the intervention has not reached the required performance. Based on this analysis is it possible to provide better staff training.<\/li>\n<\/ol>\n<h2 id=\"how-does-a-computerized-maintenance-management-system-cmms-help-optimize-the-maintenance-process\">How does a Computerized Maintenance Management System (CMMS) help optimize the maintenance process?<\/h2>\n<p><em>Computerized Maintenance Management System (CMMS)<\/em> means the management of the maintenance process through specific <a class=\"textualLink_usbim-maint\" href=\"https:\/\/www.accasoftware.com\/en\/facility-management-software\" target=\"_blank\" rel=\"noopener\">facility management software<\/a>, but how can this system enhance the maintenance process?<\/p>\n<p>The advantages of its application are various, including:<\/p>\n<ul>\n<li>assists in maintenance <strong>planning<\/strong>, property <strong>tracking<\/strong> and problem <strong> management<\/strong>;<\/li>\n<li>allows for<strong> fast and efficient communication<\/strong>;<\/li>\n<li>guarantees <strong>time and costs savings <\/strong> related to management;<\/li>\n<li>allows the management of both scheduled and extraordinary maintenance;<\/li>\n<li>integrates a <strong>ticket system<\/strong>;<\/li>\n<li>prepares the <strong>documentation<\/strong> and the <strong>personal data sheets<\/strong>;<\/li>\n<li><strong>geolocate assets<\/strong>;<\/li>\n<li>monitors and<strong> reports <\/strong>on the various activities.<\/li>\n<\/ul>\n<p>My advice is therefore to adopt a computer-based maintenance process and try the professional <a class=\"textualLink_usbim-maint\" href=\"https:\/\/www.accasoftware.com\/en\/facility-management-software\" target=\"_blank\" rel=\"noopener\">facility management software<\/a>\u00a0that will allow you to optimize and make dynamic the maintenance of your assets.<\/p>\n<p>&nbsp;<\/p>\n<div class=\"international-product-banner-desktop\" style=\"text-align: center;\"><a class=\"product-banner-link\" href=\"https:\/\/www.accasoftware.com\/en\/facility-management-software\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"\/wp-content\/themes\/enfold-child\/img\/banner_prodotto\/usbim-maint-en.jpg\" alt=\"usbim-maint\" \/><\/a><\/div>\n<div class=\"international-product-banner-mobile\" style=\"text-align: center;\"><a class=\"product-banner-link\" href=\"https:\/\/www.accasoftware.com\/en\/facility-management-software\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"\/wp-content\/themes\/enfold-child\/img\/banner_prodotto_mobile\/usbim-maint-en.jpg\" alt=\"usbim-maint\" \/><\/a><\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The maintenance workflow plans the intervention activities ensuring a better performance of the process. Find out what is it and what the benefits are.<\/p>\n","protected":false},"author":22,"featured_media":25840,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"keyword_en":"","keyword_es":"","keyword_fr":"","keyword_de":"","keyword_ptb":"","_note_content":"","footnotes":""},"categories":[5015],"tags":[5032,5034],"class_list":["post-25836","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-bim-facility-management","tag-acca-maint","tag-newsletter-283"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.8 (Yoast SEO v27.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Maintenance workflow what is it and what are its advantages? - BibLus<\/title>\n<meta name=\"description\" content=\"The maintenance workflow plans the intervention activities ensuring a better performance. 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