Site Management: 4 Tips to Solve Common Issues

Site management can encounter numerous issues that disrupt project rhythms and goals. Here are 4 effective strategies to resolve them.

During site management, various challenges can arise that jeopardize the smooth execution of a project. To stay on track with the predefined timeline and budget, it’s essential to swiftly address any issues. In this article, we’ll explore the most common problems that arise during site management and how to effectively resolve them by utilizing construction management software, which I recommend you start using for free immediately.

Analysis of site issues

What are the 7 Major Site Issues?

Among the various problems that can affect a construction site, there are 7 main ones that have a significant impact on site management:

1. Insufficient and inadequate work scheduling;
2. Limited adoption of technological innovations;
3. Lack of communication;
4. Shortage of qualified workers;
5. Safety issues;
6. Construction errors;
7. Shortcomings in organization and document management.

1. Insufficient and Inadequate Work Scheduling

Many issues during the execution phase stem from poor organization in the project planning phase and inadequate anticipation of activities and obstacles.

2. Limited Adoption of Technological Innovations

Reluctance to adopt new technologies remains one of the major challenges in the construction industry. Technological tools are constantly evolving, and companies should stay updated on these tools to enhance their performance and remain competitive.

3. Lack of Communication

For project success, a proper exchange of information is crucial, not only among technical staff but also, and especially, with construction companies. Communication among various subcontractors and general contractors is notoriously challenging.
Here again, technology addresses communication issues through the use of collaborative platforms equipped with a centralized archive accessible to all team members. This way, in a single platform, communication, document exchange, and information sharing become faster, minimizing errors due to poor communication.

4. Shortage of Qualified Workers

Year after year, the employees in construction companies are getting older, while fewer young individuals are interested in working in the construction sector. Recent studies indicate that the number of construction workers aged between 25 and 54 has decreased by 8% in the last decade.
Demand continues to grow, qualified workforce continues to decline, leading to delays and construction errors.

5. Safety Issues

Inadequate management of numerous short-term and long-term risks within the construction site jeopardizes worker safety and the project itself. It’s important to establish safety and emergency plans to prevent safety issues from derailing the entire construction project.

6. Construction Errors

Design errors, deficiencies in planning, manpower, materials, and construction techniques are major causes of delays and budget overruns. Managing all construction errors by identifying them in advance is essential to avoid them causing significant disruptions in the workflow.

7. Organizational and Document Management Shortcomings

Whatever the project, numerous documents need to be worked on, managed, and properly stored:

• Contracts;
• Receipts;
• Material orders;
• Change orders;
• Insurance certificates;
• Delivery notes;
• etc.

Manual and paper-based management of all site documents is burdensome, slow, and prone to human errors. This issue can be resolved by using a engineering document management software that ensures secure archiving of all documents and makes their management, retrieval, and updates easier.

4 Tips to Optimize Site Management

To effectively manage a construction site, consider following these 4 tips:

1. Plan in Detail: budget, personnel, required materials, and tools. Having control over this information can greatly assist you and simplify site management;
2. Manage Personnel: keeping the workforce updated on project progress and informed about ongoing developments is crucial. Ensure the use of tools that facilitate clear and timely communication with the entire team;
3. Manage Execution Times: establish work execution times beforehand, develop a detailed activity plan, assign deadlines, and track progress. Constantly monitoring activity development will help identify potential delays in advance and allow for swift corrective measures;
4. Implement a Quality Control System: conduct regular inspections to assess work quality and address any issues.

To execute these tasks efficiently, you can immediately utilize a construction management software for free. This tool significantly enhances site management through functions that allow you to:

• Transform any site issue into a task by creating assignments for specific work teams;
• Communicate rapidly via interactive and interconnected task chats;
• Make documents needed for work easily accessible on-site via any mobile device, eliminating the need for paper documents;
• Monitor and track activity progress from anywhere and with any device, from identification to completion.