Facilities management best practices: here is the top 6 list

Facility management is the process of maintaining a facility to achieve and keep certain performance levels. This is a complex process that requires the control and management of many activities.

In this article, we will go through 6 best practices to apply in your Facilities Management processes to help you improve operational management efficiency and achieve numerous successes in the short term. Just keep in mind, though, that facility management doesn’t come easy without the support of a cloud-based tool that allows you to optimize the planning and monitoring of all activities. For this reason, I recommend that you first try a facility management software right away.

Facility Management Components

What are the 6 facilities management best practices?

The 6 best practices of Facility Management are:

1. Using Data Analysis
2. Direct and open communication
3. Using IoT and Predictive Analysis
4. Personalised FM approach
5. Implementation of a preventive maintenance plan
6. Investment in new technologies

Let’s analyse them in more detail.

Top 6 Facilities Management best practices

1. Using Data Analysis

Data analysis is without a doubt the first good practice that every facility manager should carry out.

It is paramount to collect and store rata related to all the assets of a building and make teham easily accessible. Thanks to a solid database and a visual representation through charts or reports, it is possible to have a clear view on the difference assets performance. This can be done on a daily, monthly or annual basis and allow to make strategic decisions that ensure better resource productivity.

2. Direct and open communication

Communication among the team members, spread through various departments and external suppliers, is certainly the key to success in the facility management processes. Every maintenance activity and every emergency situation must be communicated in time to allow it to be carried out correctly. Therefore, you must make sure that you have the right tools that allow you to communicate effectively and quickly.

3. Using IoT and Predictive Analysis

Predictive analysis and IoT that allow you to predict failures and find intervention strategies in advance. Therefore, they’re very important in the field of Facility Management. IoT, in fact, bypasses human interaction and allows a huge amount of extremely detailed data to be collected with which it is possible to rationally plan interventions to:

• avoid sudden machine failures;
• minimize the costs and times implications in the event of sudden malfunctions.

4. Adoption of a personalised FM approach

There is no single approach in the management of facility maintenance. In fact, it is advisable to customize Facility Management operations according to the needs of each sector.

A personalized approach enables the acquisition and tracking of specific data for a given facility and allows optimal management. Therefore, it is good practice to adapt tools and workflows according to the needs of each company.

5. Implementation of a preventive maintenance plan

Implementing aPreventive Maintenance (PM) plan for the facilities you are in charge of, allows you to extend the life of your machinery and reduce its maintenance costs.

For each asset, it is necessary to have a program that clearly and simply plans the maintenance operations required, along with the methods and times to perform them.

Among the advantages of implementing a preventive maintenance plan we have:

• reduction of unplanned maintenance times;
• complete scheduling and organisation of FM activities on the calendar;
• reduction of unforeseen maintenance costs;
• check of KPIs and maintenance metrics.

6. Investment in new technologies

All Facility Managers should keep up with technologies. Today, it is possible to optimize the management of facility maintenance. A cloud-based software for facility management would allow you to improve communication and centralize all information and make it easily accessible from anywhere through apps.

The use of these software translates into:

• workflow automation;
• quick asset management;
• time management optimized;
• cut in maintenance costs;
• open communication.

To facilitate the use of these good practices, I recommend you try this cloud-based plant maintenance software that can be configured according to the specific needs of your industry. Discover now all the advantages that this tool can offer you!