BIM document management in a BIM process

What are the advantages of an efficient BIM document management throughout a project lifecycle?

In the construction industry, proper document management is crucial for efficient project management as even a small error can lead to costly mistakes and delays. With cloud computing underpinning the construction’s digital transformation, AEC operators are more and more facing new challenges in organising their work while managing huge amount of data and documents. Therefore, it is becoming increasingly important to rely on effective BIM document management tools.

In this blog post I will explore what BIM document management is, what are the advantages of this system are and how to use usBIM to optimise your document management integrated with BIM and IFC models online.

Register immediately for free on the ACCA software’s website to find out how to create a BIM data & document system entirely on-line.

usBIM, the software to manage construction documents

BIM document management | Documents management with usBIM

What is BIM document management?

As we all know, BIM is not just about 3D modelling and that it goes beyond design and construction, dealing with the entire operational lifecycle of an asset. In fact, it also provides data and information that is relevant to professionals for facilities management, construction operations, maintenance, refurbishment, through to eventual demolition.

Since one of the main purposes of BIM is basically data transfer between different parties within the project, it’s no surprise that BIM data in general plays a big role in the overall process.

BIM document management implies an organised system of data and documents used in the BIM process to have everything sorted in digital folders and archives, to be easily and effectively created, managed and shared.

BIM document management implies an organised system of data and documents used in the BIM process to have everything sorted in digital folders and archives, to be easily and effectively created, managed and shared.

How to achieve that and by using which tool? Also, what features do these software packages need to have?

The answer is by integrating all project data in a single data repository and linking project stakeholders and workflows from design to construction and demolition through technologies that can create and manage document systems integrated with online BIM and IFC models.

Harnessing the power of a cloud-based repository increases efficiency, improves quality and reduces risk.

Generally, document management in a BIM process is provided by software or online platforms where you can create and organise versatile file capture, storage and retrieval processes. In fact, you can think about setting up the workflow in such a way that each figure is assigned with the relevant responsibilities and permissions.

A BIM documents management software needs to have a minimum set of functionalities to:

  • guarantee online access and use, taking advantage of a cloud environment
  • facilitate the search for documents through specific commands
  • optimally manage file versions and corrections
  • allow the assignment of different roles with relating permissions for improved workflow organisation
  • allow viewing at least the most common files used in the construction sector (IFC, dxf/dwg, office, pdf, etc.)
  • facilitate collaboration between the different team members
  • manage the flow of requests for changes or issues found in documents.

What are the benefits of construction document management?

Failure to properly manage documents and information flows, as it has often happened for businesses in the AEC sector over the past years, can result in issues for project delivery on time or even financial losses.

Searching for information in digital archives that are not shared or among paper documents that have not yet been digitised are aspects that are still common to many businesses today. This continues to lead to inefficiency in the AEC world and among all stakeholders involved.

BIM document management enables you to achieve greater process efficiency with a significant reduction in costs, thanks to several features, such as:

  • the use of cloud-based sharing technology
  • information conveyed quickly and organised in an orderly manner
  • better management of information in relation to its role in a process.
construction document management

BIM document management | Information sharing and management

There are alco numerous advantages.

In fact, you can revolutionize your way of working by optimising working time, reducing risks due to miscommunication and making the whole system more efficient.

  • your team can work on the same file, eliminating any misunderstandings, thanks to automatic versioning management
  • access information from any device and anywhere
  • permissions that different people have on a file are controlled, and you can assign viewing and editing or view-only functions.
  • both 2D and 3D files can be viewed and verified in a collaborative manner.

usBIM: the solution for BIM document management

When working on projects together with colleagues or collaborators, besides good communication, document management is of paramount importance. A chaotic or inefficient situation can lead to facing many problems, resulting in increased costs and time.

It’s important to rely on a software that facilitates collaboration within your team during an asset’s different lifecycle phases.

usBIM is the ACCA software integrated system of applications and functions that allows you to keep everything under control in a simple and effective way.

usBIM features

With usBIM you can manage all the processes regarding an asset lifecycle (from design, through to construction, maintenance, etc.).

In detail:

  • manage digital BIM models online, even if in proprietary formats such as EDF, RVT, RFA, etc.
  • view the 3D BIM model even if you do not have a BIM authoring tool such as Edificius, Revit, Allplan, ArchiCAD, VectorWorks
  • federate multiple BIM models (IFC files or proprietary files) in a single view
  • manage construction document file formats (PDF, DWG, DXF, panoramic photos, textured meshes, etc.)
  • create tags, annotations, links, shortcuts and geo-references, integrating the 3D BIM model with documents and data to be easily browsed online
  • create logical links between the digital model and the documentation on the platform, or with external material.

All data contained in the model are certainly useful for the organisation, search and selection of objects, documents and data in the building information system.

Furthermore, by adding BIM model information to the objects and documents by means of special #tags (#TagBIM), you can:

  • enable graphical filters
  • facilitate organisation
  • speed up the search process
  • enable data transmission to the different BIM process stakeholders
  • improve the different phases management of the construction life cycle.

Finally, usBIM allows you to create “your platform” as it is a scalable system that can be configured according to your needs.

construction document management

BIM document management | TagBIM and georeferencing

How to access usBIM

It’s really easy, you simply need to:

  1. access the usBIM webpage
  2. login with your myACCA credentials

If you haven’t the credentials to access, it’s because you aren’t registered yet.

Go to the ACCA webpage and register by filling in the online form with your data. When successfully registered, follow the steps mentioned above (1. and 2.).

Now you can take advantage of the full potential of the software starting immediately with 10+1 applications and a free 10 GB cloud space, then choose the applications you need and configure usBIM according to your needs.