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Collaborative change management

Collaborative change management: A Strategic Approach

The change management process plans change to be smooth and efficient. Discover the phases and a collaborative approach to the process.

Change can be intimidating but is also the fertile ground for growth and reaching new milestones. While small changes are relatively easy to handle, more substantial changes require meticulous planning and study to maximize benefits with minimal disruption!

The change management process, known as change management, is approached with precise steps and thanks to specific skills. In the construction industry, where projects can last months or even years, change is inevitable. It can be triggered by new technologies, government regulations, or simply the need to improve efficiency. Without proper change management, projects can face delays, additional costs, and customer dissatisfaction.

Let’s delve into what a change management process is and how to approach it with a collaborative mindset to overcome resistance and adopt new practices more easily.

What is and how to manage a change management process?

“Change Management” literally means managing visible and substantial changes within a company or team. Changes can involve various aspects, including alterations to:

  • internal organization,
  • technologies and software;
  • operational processes;
  • core business and mission.

The change management strategy aims to plan the change in advance and guide the team through the change process.

Like any strategy, change management has a specific goal – to ensure that the change is addressed and implemented in the most effective and efficient manner, avoiding passive adjustment periods, minimizing discomfort for the team, and enhancing the positive effects of the change.

If you are an AECO industry professional, you most likely are aware of the importance of initial planning and precise definition of steps in a process.

In the case of change management, the situation is not much different; in fact, change management is a corporate strategy that must be planned in its phases to have a comprehensive overview and manage each step in a coordinated and effective way.

More specifically, the phases of the change management process are as follows:

  • analysis and evaluation of the change: in this phase, the reasons and needs for the change are identified. This step is crucial to fully understand the scope of the change and plan the necessary resources adequately;
  • transition planning: in this phase, a detailed plan for the change is developed. This plan should include specific goals, deadlines, necessary resources, and a communication plan to involve all stakeholders;
  • implementation of the change: here, the change management plan is put into action, effectively communicating with the entire team and any stakeholders;
  • monitoring and progress reporting: after implementation, it is crucial to monitor and evaluate the results of the change. This helps identify any issues and make timely corrections.
Phases of the change management process

Phases of the change management process

Approaching Change Management Collaboratively

The approach to change management can be more or less collaborative, with a high or almost negligible degree of staff involvement.

Experience in the construction industry teaches us that the higher the level of collaboration and cooperation, the higher the quality of the final result.

Therefore, even regarding this strategy, a collaborative approach is advisable, perhaps facilitated by a collaborative cloud platform, simple and free. A collaborative approach to change means involving the affected people, creating change with them rather than making the change for them. By collaborating in the change, the work team feels part of it and is motivated to face it for the best immediate results.

Collaborative approach to the change management process

Collaborative approach to the change management process

To enhance collaboration in the change management process, the role and leadership skills of the executives and the“Change Manager”, the person leading the change, are essential.

Added to this behavioural and psychological sphere is the indispensable support of tools that facilitate collaboration and sharing.

In the construction industry, numerous issues can arise (new regulatory requirements, design changes, or unexpected client requests) that must be addressed collaboratively with all professionals involved to avoid errors and delays in the project!

You can address this and many other issues with the use of a construction management software to:

  • communicate problems or changes simply and clearly through the creation of planning sheets;
  • plan goals, deadlines, and necessary resources;
  • share necessary information with all involved parties.
Visual planning cards for change management-usBIM.resolver

Visual planning sheets for change management-usBIM.resolver

This way, you can implement precise planning, effective communication, and active involvement of stakeholders to manage change and achieve project goals efficiently. All that’s left is to immediately activate your free 30-day trial!